Care software for NDIS and aged care providers
Rosters to invoices.
All in one place.
Plan shifts, write notes, approve timesheets and prepare invoices. Ask Atlas to change a shift or build a report. You approve its changes.
Less chasing.
Less re-entering.
Check timesheets, handle shift changes and follow up notes from the same place. Here’s how the work connects.
“Every timesheet variance needs someone to check it.”
On-time shifts approve themselves.
You only see the exceptions, each with the reason and the pay.
“A last-minute shift change still starts a group chat.”
Atlas finds who can cover.
It checks who is free and who has worked with the participant, then asks you before it books.
“Notes are captured, but nobody reviews them.”
Notes can be checked as they’re written.
When a note mentions something that needs follow-up, like a fall, you hear about it with the next step ready.
“Credential expiries hide in a calendar you have to check.”
Needs attention tells you first.
And the worker is asked to upload the new certificate, straight from their phone.
“Someone’s job is moving data between modules.”
One flow. Nothing re-typed.
Shift records feed timesheets and invoices, then connect to payroll and accounting.
“A simple question means opening five dashboards.”
Ask Atlas in plain words.
Typed or spoken. Answers come from your live rosters and timesheets, limited to what you’re allowed to see.
You do four things.
We do the rest.
Check it
side by side.
We count every record type in your old system and in TakeCareOS. You see the two side by side before anything changes for your team.
You keep running
while we do it.
Your current system stays live until Day 7. Nothing is switched off, and no staff are invited, until you choose.
heavy lifting.
We map and import your records, then check the counts with you.
keep.
Ask any time and we’ll export your shifts, documents, notes and history.
Atlas does the work.
You stay in charge.
Ask Atlas to fill a roster gap, check missing notes or prepare a report. Review proposed changes and choose Allow when they’re right.
One system
One app
for the whole team.
Workers record the support. Coordinators manage the caseload. Your office reviews time, records and billing in the same system.
Support workers
- GPS-verified clock in and out
- Notes in their own words, spoken or typed
- Hours, kilometres and expenses into their timesheet
- The app on iPhone and Android
Coordinators
- Rostering, recurring shifts and availability
- One list of what needs fixing, most urgent first
- Worker screening and qualifications tracked
- Care plans and incident reports, versioned
Finance
- Timesheets with pay level and amount shown
- Invoices synced to Xero and MYOB
- NDIA, plan-managed and self-managed billing
- NDIS Price Guide and live plan budgets
What stands out
Less admin,
for real.
- 01
Atlas asks first
Ask in plain English to change a roster, fix a timesheet or pull a report. Atlas shows each change, with who, when, hours and pay, and you review its proposed changes before tapping Allow.
- 02
Notes that get finished
Templates with required sections, and required notes finished before clock-out. AI turns quick entries into a note linked to the participant’s NDIS goals, and can check each one against your standards.
- 03
Clock-ins you can trust
Each clock-in is checked against the shift’s address. If GPS fails, the shift still goes ahead and the clock-in is flagged for review.
- 04
Timesheets from real hours
Built from clock-ins, kilometres and expenses, approved in one queue, and synced to Xero Payroll or MYOB.
- 05
Invoices from delivered shifts
NDIS invoices at the catalogue price for the participant’s region, split by NDIA, plan- and self-managed, synced to Xero or MYOB, with an NDIA bulk upload file.
- 06
One list of what needs you
Needs attention puts it in one place: shifts to resolve, shifts with no worker, clock-ins away from the address, expiring checks, overdue medication and travel not billed.
- 07
Compliance built in
Qualifications tracked with expiry reminders, publication checks for configured requirements, tracked changes in the audit log, and registers you can export for an audit.
- 08
Paperwork read for you
Upload an NDIS plan and its goals are pulled into the participant’s profile.
Made in Australia
We set it up
with you.
We help set up your rosters and payroll on a video call, then work through your first pay run with you.
Your app and database, hosted in Sydney
Access follows your organisation’s permissions and assignments. Tracked changes are kept in the audit log.
You talk to the person who builds it
Requests get fixed in days, not quarters.
Your first pay run, together
We sit with you until the timesheets and pay are right.
01Who is TakeCareOS for?
NDIS providers, support coordinators, and home care and aged care teams. Rostering, notes, timesheets and invoicing stay in one system.
02How long does switching take?
It doesn’t matter what the platform is. We can get it done in a week. We move and check your data with you before your team switches.
03What if Atlas gets something wrong?
Review a proposed roster or timesheet change and choose Allow or Deny. Atlas uses your application permissions, and tracked changes stay in the audit log.
04Does it work with Xero?
Yes. Reviewed invoices sync to Xero or MYOB, and approved timesheets sync to their payroll systems. Pay and participant billing use their own configured rules, connected to the source records.
05Where is TakeCareOS hosted?
The application and database are hosted in Sydney. Access follows your organisation’s permissions. You can request an export of your organisation’s data.